Role: HR Data Administrator
Location: Carlisle, UK
Salary: Up to £30K
Employment Type: Full-time, Permanent
Role Overview:
We are working exclusively with a national brand who are looking for a highly organised and detail-driven HR Data Administrator to join a busy People team supporting around 700 employees from their Carlisle office. This is a key operational role providing accurate HR and payroll data, first-line employee support, and high-quality administration across the full employee lifecycle.
You will work within an open-plan office environment as part of a collaborative HR function, alongside the Director of HR, Head of People, People Manager, Senior People Advisor, People Advisor, and HR PA support. This role is ideal for someone with strong administrative or payroll experience who enjoys working in a fast-paced, people-focused environment. Previous HR experience is not essential.
Key Responsibilities:
HR Systems and Data Administration
- Process sickness absence using iChris, including updating trackers, issuing return-to-work documentation, uploading records, and producing monthly absence reports.
- Maintain accurate employee records and ensure GDPR compliance at all times.
- Manage employee files, both electronic and paper-based.
Employee Lifecycle Administration
- Support onboarding of new starters, including HR administration and induction coordination.
- Process employee changes and leavers accurately and promptly.
- Register new starters on occupational health and training platforms.
Payroll and Reporting
- Collate and prepare data for group payroll processing across three payrolls, with two monthly payrolls being the main focus.
- Act as first point of contact for employee queries relating to payroll, pensions, and pre-boarding.
- Calculate holiday entitlements, including pro-rata calculations.
- Produce regular and ad-hoc reports including overtime, headcount, and workforce data.
Reporting and Systems
- Run and present reports using Excel, including formulas, VLOOKUP/XLOOKUP, charts, and graphs.
- Maintain and update organisational charts, including the intranet version.
- Support HR reporting requirements across the wider People team.
Skills and Experience:
Essential
- Exceptional attention to detail and data accuracy.
- Strong Excel skills, including formulas, lookups, charts, and basic data analysis.
- Experience in an administrative, payroll, or HR admin role.
- Proactive, organised, and able to manage a high volume of work in a fast-paced environment.
- Confident communicator with a people-focused approach.
Desirable
- Experience using SharePoint and Microsoft Forms.
- Strong stakeholder and customer service skills.
- Exposure to HR systems or payroll processes.
Personal Objectives and Performance:
- Performance measured by accuracy, timeliness, and quality of HR data, payroll support, and administrative tasks.
- During the initial period, focus on learning systems, supporting payroll cycles, and delivering high-quality HR administration.
Benefits:
- Standard company benefits (details to be confirmed).
- Supportive and collaborative People team.
- Opportunity to grow HR skills and develop within a national organisation.
Don't meet every single requirement? At Realise, we are dedicated to helping our clients build diverse, inclusive, and authentic workplaces. If you're excited about this role but your experience doesn't align perfectly with every requirement, we encourage you to apply anyway – you might be exactly the candidate we're looking for!
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